Artificial Intelligence (AI) has the potential to help students, educators, and education communities save time, create captivating learning experiences, inspire creativity, and learn with confidence.
The free version of Gemini is included at no cost, with all Google Workspace for Education Editions and can be accessed as a separate tool. With added data protection coming soon, your data will not be reviewed by anyone, nor will it be used to train artificial intelligence models, nor shared with other users or institutions. This experience will use Google’s 1.0 Pro model and be available in over 40 languages. Gemini is currently not available to people under 18 while using their Workspace for Education accounts.
IT Admins need to enable Gemini in the Admin Console and users need to be over the age of 18 to access this tool.
To enable Gemini, head to Apps > Additional Google Services > Gemini
You’ll need to ensure you have Age-based access settings correctly configured, so that users over the age of 18 are identified in the Admin Console.
Head to Account > Account settings > Age-based access settings.
The easiest way to do this is to apply the settings by Organisational Unit to your Staff OUs.
Now, educational institutions can add Gemini for Google Workspace to their existing Workspace for Education edition for users 18 years and older by purchasing one of the following add-ons:
Gemini Education
Gemini Education integrates the power of Gemini within Google Workspace. Its lower price offering helps educational institutions get started with generative AI in Workspace with a monthly usage limit. Through the Admin console, Admins can monitor how people in their domain are trending towards their usage limits. AI can help users write in Google Docs, reply to emails in Gmail and create images in Google Slides. Users will also experience the most updated models of Gemini.
Gemini Education Premium
Gemini Education Premium includes everything in Gemini Education plus additional advanced features like AI-powered notetaking and summaries in Google Meet, AI-enhanced data loss prevention and more coming soon. This add-on provides full access and usage of generative AI tools in Workspace.
The new paid upgrade editions, Gemini Education and Gemini Education Premium, are available from Google Partners or GfE Education Specialists and there is no minimum order requirement — so you can start a pilot with a small group of staff. Visit this page to learn more about available pricing and discounts. Users need a licence assigned to them in order to access Gemini for Workspace.
To assign licences (on an individual level), head to the individual user in the Admin Console and select Licences to toggle on a Gemini License.
To assign Licences in bulk, use a CSV file to bulk add or update users. For the users you want to add licences to, add the SKU IDs to the New Licences [UPLOAD ONLY] column of the CSV file.
Use the SKU IDs listed here.
A spreadsheet can include up to 200 existing users that are being assigned new licences.
You can watch Google’s recent webinar to learn more about Gemini or complete the Get Started with Gemini for Google Workspace course on the Google for Education Teacher Centre.
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